City Clerk

Duties

The City Clerk:

  • Oversees the City Clerk Department and serves the City Council, City Manager, City staff and the public
  • Is responsible for the preparation of all City Council meeting agenda packets and processing the codifying of City's Municipal Code
  • Is the official "custodian of records" and is responsible for managing the legislative history of the City and maintaining, disposing and preserving official city documents and records in accordance with legal requirements the City's legislative history and archives
  • Responds to requests for information in compliance with the Public Records Act

Government Duties

The City Clerk serves as the City's election official and, in compliance with the California Elections Code, administers all municipal elections and performs oaths of office for elected and appointed officials. In compliance with the Political Reform Act, the City Clerk also serves as the filing officer for the Fair Political Practices Commission (FPPC) and coordinated the filing of all campaign disclosure reports for all local candidates and campaign committees and Statements of Economic Interest (Form 700) for members of the City Council, designated employees, and committee members.

Other Responsibilities

In addition, the City Clerk:

  • Attests, seals, and/or certifies official documents
  • Administers the City's records retention/destruction schedule and annual destruction of records
  • Receives and files all petitions, subpoenas and summons on behalf of the City
  • Conducts all formal bid openings for the City
  • Coordinates appointments by the City Council to City advisory bodies
  • Conducts the annual update of the local appointments listing (Maddy Act (PDF))
  • Prepares all awards, certificates and proclamations


Forms